Governing Body: Prairie Hills USD No. 113 Board of Education
The Prairie Hills USD No. 113 Board of Education met at 6 p.m. Monday, July 9, at the district office in Sabetha. Board members present included Ed Reznicek, Kathy Lippert, Jim Scoby, Leslie Scoby, Ann Shaughnessy and Jeff DeMint. Board member Kent Saylor arrived at 6:12 p.m.
The board adopted the agenda as amended.
The board elected Ed Reznicek as president and Kathy Lippert as vice president. The board also appointed Lippert as governmental relations representative.
The board approved final bills of $199,742.98, and final transfers of $1,046,178.89. The district’s total carryover is $5,134,148.85, which includes all funds and capital outlay.
The board approved the consent agenda. Items on the consent agenda approved included June 11 meeting minutes, payment of July bills of $120,926.97, payment of June payroll for the amount of $706,644.64, July lump sum payroll for the amount of $137,935.24, and August lump sum payroll for the amount of $119,992.25. Consent agenda approvals also included the following designations and appointments: depository for district funds, all district banks and savings and loan in district; district checking account, Morrill and Janes Bank; activity and petty cash at Sabetha schools and district office, United Bank and Trust; activity and petty cash for Wetmore Academic Center, GNBank; activity and petty cash for Axtell, State Bank of Bern/Axtell; official newspaper, The Sabetha Herald; attendance/truancy officer, Todd Evans, David Glynn, Rick Schnacker, Matt Garber, Sara Toedman and Jayson Tynon; KPERS representative, Carol Kuckelman; Holton Special Education Cooperative representative, Todd Evans; School Attorney, Martin Mishler; Homeless Coordinator, Jennifer Gatz; Compliance Coordinator for Federal Anti-Discrimination Laws, Jennifer Gatz; Freedom of Information Officer, Todd Evans, Asbestos Compliance Officer, Todd Evans; Food Service Representative and determining official for Federal Lunch Program, Brook Brubeck; Federal Lunch Program Hearing Officer, Clerk of the Board; Clerk of the Board, Carol Kuckelman, Deputy Clerk, Elaine Mowder; Treasurer of the Board, Bart White; and Auditor, Kickhaefer and Buessing of Marysville. Also within the consent agenda, the board rescinded all policy statements found in the minutes of the Board of Education and adopted the policy manual as presented. The board adopted a 1,116-hour school term to be submitted to the Kansas State Department of Education, approved district mileage at $.545 per mile, continued district office petty cash at $500 per month and building petty cash funds at $200 per month, continued fidelity bonds for clerk and treasurer at $10,000, and reauthorized early payment request to avoid late fees. The board approved district online banking per banking statement as presented. As it does each year, the board approved a resolution requesting waiver from the statutory GAAP requirement for the preparation of financial statements and reports for the year ending June 30, 2019. The board updated Policy EE-R to reflect increased meal prices. Also within the consent agenda, the board approved the resignation of Paul Compo as Sabetha Middle School wrestling coach; and approved contracts with Benji Stoller as SMS football coach, and Joni Tangeman as part-time secretary at SMS.
The board received written administrative reports from administrators Jennifer Gatz, David Glynn, Matt Garber, Sara Toedman, Rick Schnacker and Jayson Tynon.
Superintendent Todd Evans presented the board with information from KSDE on the district’s legal max and how it applies to the supplemental general budget. Evans also shared final state aid information from 2017-18.
Evans informed the board that the district did apply for a grant through the state to move the office at Axtell Public School. He said he applied for just under $18,000. Evans said he does not anticipate the district will receive any grant money, but it was worth trying.
Evans shared information with board members regarding how many students from out of the district attend school here, versus how many our district loses. From 2017-18, USD No. 113 gained 101 students from other districts and lost 72 to other districts.
Finally, Evans shared the valuations from the county. Valuation has increased 10 percent from last year to this year, Evans said. This is a good thing; however, it will reduce the bond and interest state aid being received for the USD No. 441 bond issue. The subsidy dropped from 31 percent to 22 percent.
SHS Press Box
The board considered a proposal for a stadium sound system for the new press box at Sabetha High School. John Pierson and Scott Burger presented the information on behalf of the Sabetha Booster Club.
The cost of the system would be $19,600.13, of which the Booster Club is asking the district to pay half.
The original commitment from the board was to pay 50 percent of the cost up to $60,000. So far, this amounts to just under $48,000. The total cost for the district, with payment of half the sound system, would be $57,651.
Board members said they appreciate the update, and since the cost is still under the limit of $60,000 already approved, they did not need to take action to approve the press box.
As an additional update, Pierson said the Booster Club has four sponsors. The sponsors are working with Sherri McNary and her business Wildwood Creations on the design of the signs. L. Scoby asked if the Booster Club would continue taking sponsorships. Evans said it is his understanding that the deadline set by the board is Sept. 1.
The board considered approval of an access and utility easement with the owner of land on which the well that supplies water to the SHS football field is located. The well is located on the hotel property. The property owners did ask that the school district install a hydrant at the well house for the property owner’s use. The board approved the access and utility easement.
The goal for the proposed project at Axtell is to enhance safety at Axtell and control visitors coming into the building. The project could be broken into sections, though this could increase the cost.
The board considered architect proposals from Emily Koenig and Tevis Architects for the office relocation at Axtell. Both estimates were above $100,000 and below $150,000. Neither was a specific bid.
Shaughnessy met with both architects, and said they were both qualified though she did prefer Koenig’s ideas a bit more. Tynon agreed, saying Koenig had good ideas.
Board members said they wanted to know what the architect’s fees would be if they chose Koenig, as she had not specified her fees and Tevis did. Superintendent Evans will bring that information back to the next meeting, along with other information requested by the board.
The board received at the June meeting a number of policy updates as recommended by the Kansas Association of School Boards. The board approved most of these recommended, including the following: AF, school day; BCAC, waiver of notice; BCBG, voting method; DC, annual operating budget; DE, fraud prevention and investigations; DFAC, procurement-federal program; DIC, inventories; DJB, petty cash accounts; DJB, resolution to establish activity fund; DJEB, quality control; DJED, bids and quotations requirements; DJEF, requisitions; DK, resolution to establish activity fund; DP, collection procedures; EBC, report to local law enforcement; EBC, report of staff member; GAAE, report to local law enforcement; GAAF, emergency safety interventions; GAD, employee development opportunities; GBO, resignations; IDACA, special education services; JBE, parent consent and waiver; JCAC, interrogations and investigations; JDD, report to staff of expulsion or conviction; JDDA, drug-free schools; JDDB, reporting crimes to law enforcement; JDDC, short model bullying plan; and JDDC, report to local law enforcement.
Also at the meeting:
The board approved a gift of $1,800 from the Robert Marthaler Memorial to Sabetha FFA.
The board re-appointed Reznicek, Lippert and Saylor to the 2018-19 Finance Committee.
The board approved building-level student handbooks. All principals present at the meeting shared changes that had been made in their respective building handbooks.
The board entered into two executive sessions — one for discussion deemed privileged per attorney-client matters with the board members, Evans and Tynon; and the other to discuss confidential matters for employer-employee negotiations.
The board approved the list of recommended staff, and supplemental staff. The board approved the recommended classified staff handbook with pay scales, plus two special circumstances as presented in executive session.
The board eliminating the special board meeting that had been set for July 19.
Instead, the board set a special meeting for 6 p.m. Friday, Aug. 3, to approve a budget Code 99 for publication; and at 6 p.m. Wednesday, Aug. 22, for the purpose of conducting a budget hearing, discussing the Kansas Open Meetings Act information and boardsmanship.
The regular meeting will still be held at 6 p.m. Monday, Aug. 13.