Governing Body: Prairie Hills USD No. 113 Board of Education
The Prairie Hills USD No. 113 Board of Education met at 6 p.m. Monday, June 10, at the district office in Sabetha. Board members present were Ed Reznicek, Kathy Lippert, Kent Saylor, Jim Scoby, Leslie Scoby, Ann Shaughnessy and Jeff DeMint.
The board adopted the agenda as amended.
The board approved the consent agenda, including the following: minutes from the May 13 board meeting; payment of June bills in the amount of $228,955.54; May payroll in the amount of $718,887.17; sale of Bus 99-1 using Purplewave; sale of two food service freezers; participation in the National School Lunch Program and School Breakfast Program for fiscal year 2020; all eligible classes taught by Highland Community College; administration-approved classes taught by Missouri Western State University; destruction of financial records from fiscal year 2012 and previous; revised student iPad handbook; out-of-district students requests and future requests to be determined by Superintendent Todd Evans; authorization for Evans to close out the fiscal year 2019 budget; and a number of contracts and resignations.
Resignations included the following: Larry Samano, Wetmore bus driver; Jim McGuire, Sabetha bus driver; Benji Stoller, Sabetha Middle School assistant football coach; Belinda Latimer, Axtell Public School head custodian; and Nate Bauman, Sabetha High School assistant softball coach.
Contracts included the following: Trenton Cox, SHS industrial technology teacher; Kelsi Fouracker, Wetmore Academic Center instructional support staff; Joyce Stallbaumer, WAC ISS; and Megan Peabody, student and family liaison.
The board received written reports from principals David Glynn, Matt Garber, Sara Toedman, Rick Schnacker and Jayson Tynon; and Director of Student Learning Jennifer Gatz.
At-Risk Preschool: Superintendent Evans informed the board that the district has been approved for 30 slots to serve 4-year-old at-risk students.
Year-to-Date Expense Comparison: Evans presented the board with the expense comparison of July 1, 2018, through June 10, 2019, compared with the same timeframe in the previous fiscal year. To date, the district has spent $42,599 more from the general, supplemental general, 4-year-old at-risk, K-12 at-risk, food service, professional development and vocational funds. To date, the district has spent $7,576.73 less from the capital outlay fund, and $43,718.59 less from the special education fund.
Capital Outlay: Evans presented information on Capital Outlay expenditures for the year. The district has spent approximately $930,000 from the capital outlay fund this fiscal year.
Wetmore Green Building: The Green Building at WAC is used to house the weights, and was previously used as an alternative school for the special education cooperative. Evans informed the board that the heating and cooling is going out, and the roof is having some leak issues. Evans told the board that he will be looking into bids for replacement of heating and cooling, as well as roof repairs. He will bring this information back to the next meeting.
Social Studies Materials
Gatz spoke with board members via phone to discuss the social studies resource materials being requested for grades kindergarten through fifth. Board members approved the social studies resource materials, at a cost of $28,597.31.
Board members previously approved materials for grades six through 12 at the May meeting. The total cost for social studies resource materials for grades kindergarten through 12 was $95,670.05.
At the May meeting, the board considered the project and specifications for replacement of the SMS boiler, which has been out of service for the past few months. At that time, the board approved a contract for $8,700 with PKMR Engineers to work on the boiler project. Scott McKinley with PKMR presented to board members two options for replacement — either a one-boiler with built-in redundancies, or a two-boiler system.
At the meeting Monday, the board considered four bids and accepted the low bid of $87,950 for the one-boiler with built-in redundancies system. This bid does not include PKMR engineering costs.
At the May meeting, board members considered project specifications for roof replacement on the east wing roof at Sabetha Elementary School.
The board agreed to consider two roof replacement options, one with a sloped roof at a higher cost, and the other leaving the roof flat.
At the meeting Monday evening, the board received one bid for the roof replacement from Midwest Coating. This bid, for the sloped roof system, was approved at a cost of $91,069.11.
Make-Up Day Policy
Superintendent Evans presented the board with a proposed adjustment to the district’s snow day policy.
Evans has proposed that the district allow four missed days before needing a make-up day; the currently policy allows three. The district is required to have school for 1,116 instruction hours. The district has plenty of room for this adjustment, Evans said. The calendar for the 2018-19 school year included 1,174.2 hours, and even with the weather schedule adjustments and missed days, the district had 1,133.2 instruction hours.
Evans proposed making a few changes to which days could be used for make-up days. There is a conflict with the current policy and the negotiated agreement, that states the day before Easter is a possible make-up day when the negotiated agreement states that there will be one day off during the Easter weekend. Evans proposed changing to not give the day before Easter as a make-up day option, while adding the option to add days to the end of the school year.
Evans also proposed adding language to the policy stating that the board reserves the right to make adjustments to the policy.
The board will discuss these proposed changes to the make-up day policy at the July meeting.
Former USD 488 Bonds
Bonds for the former USD No. 488 are set to be paid off in September, Evans told board members. Taxes are no longer being levied against taxpayers in that area of the district for those bonds.
Board members approved a resolution for the notice and redemption of the bonds.
Also at the meeting:
Board members entered into executive session, with Superintendent Evans present, for the purpose of discussion employee compensation for negotiations. Following the executive session, no binding action was taken.
The next meeting will be held at 6 p.m. Monday, July 8, at the district office in Sabetha.